Jobs in Paphos
Contractor Finance & Invoicing Officer
Our client is Consultancy Firm providing local visa, taxation, and payroll services in over 36 countries and are currently looking to recruit a Contractor Finance & Invoicing Officer for the newly established offices in Paphos.
Role Summary:
- Our client is seeking a detail-oriented Contractor & Client Finance Officer to manage the administration and financial processes relating to our contractor workforce and end clients.
- The role will be responsible for the accurate compilation and validation of contractor charges, timesheets and expenses, together with the preparation and submission of client invoices.
- The position sits at the intersection of finance, compliance, contractor administration and client relationship management.
- The successful candidate will work closely with the Finance Director, supporting the day-to-day financial administration of the business and ensuring that all information required for contractor payments, supplier payments and other financial transactions is accurate, complete and available within the required deadlines.
Key Responsibilities:
- Contractor Charges & Timesheets
- Compile and validate contractor charges based on approved timesheets, contractual rates and agreed working arrangements
- Review contractor invoices and supporting information for accuracy
- Process contractor timesheets and expenses in line with client and contractual requirements
- Check timesheet and expense information for accuracy, identifying and resolving discrepancies before submission
- Ensure contractor charges are accurately recorded and ready for payment processing
- Prepare accurate payment information for contractor payments, including amounts, currencies and supporting documentation, for review and processing by the Finance Director
- Submit timesheets and expenses via relevant end-client systems, adapting to each client's specific platform and process
- Client Invoicing & PO Compliance
- Prepare and compile client invoices based on approved contractor charges, timesheets, expenses and contractual terms
- Certify and chase Purchase Order (PO) numbers where required, ensuring the correct approval flow is followed for each client
- Ensure the correct sequence of inputs has been completed via each client's invoicing system prior to invoice submission
- Submit invoices through client portals and invoicing systems
- Maintain up-to-date knowledge of each client's individual invoicing requirements, systems and approval workflows
- Ensure invoices are accurate, complete and submitted within agreed deadlines
- Monitor invoicing and payment information to support accurate cash-flow and debtor management
- Finance Administration & Support
- Work closely with the Finance Director on the day-to-day financial administration of the business
- Prepare and maintain accurate information required for contractor, supplier and other business payments
- Ensure payment schedules, supporting documentation and payment details are complete and ready for Finance Director review and approval
- Assist with bank payment preparation and related financial administration, without having responsibility for independently authorising or releasing payments
- Provide the Finance Director with accurate information to support cash-flow management, payment planning and financial reporting
- Assist with general finance administration and other tasks as required
- Contractor & Client Liaison
- Act as a key point of contact for contractors regarding timesheets, expenses, invoices and supporting documentation
- Liaise with client finance and operational teams regarding invoicing, timesheets, POs and outstanding queries
- Proactively chase clients for missing information, approvals or documentation required to complete invoicing
- Liaise with contractors to obtain and verify required documentation, including compliance documents, ID and banking details
- Escalate discrepancies or issues to the Finance Director where appropriate
- Reconciliation & Reporting
- Reconcile contractor charges against approved timesheets, expenses and contractual rates
- Reconcile client invoices against contractor charges to ensure accuracy
- Monitor outstanding invoices and identify discrepancies or delays
- Prepare regular internal and client reports covering:
- Contractor charges
- Client invoices submitted
- Invoices outstanding
- Debtor days
- Payment status
- Provide accurate information to the Finance Director to support payment processing and cash-flow management
- Escalate aged debt, invoicing issues or significant discrepancies to the Finance Director
What Success Looks Like:
- Contractor charges are compiled accurately and ready for payment processing within agreed deadlines
- All information required for contractor and other business payments is accurate, complete and prepared on time for Finance Director review and approval
- Client invoices are accurate, complete and submitted on time
- Timesheets, expenses and supporting documentation are correctly processed first time
- PO and client invoicing requirements are followed correctly, minimizing delays and rejected invoices
- Outstanding information and queries are proactively followed up
- Reconciliations and reporting are accurate and completed on time
- Strong working relationships are maintained with contractors and client finance teams
- The Finance Director has clear and timely visibility of contractor charges, invoicing, outstanding invoices, payment requirements and debtor days
Salary:
The salary will be based on skills and experience and negotiable
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Contractor Finance & Invoicing Officer with reference number 4484.
Or you can apply directly through your candidate login by hitting the APPLY button.
Accounts Assistant
Our client, a Property Development Company in Paphos, is looking for an Accounts Assistant.
Responsibilities:
- Posting transactions in the system including costing
- Preparation of bank reconciliations
- Preparation of supplier reconciliations
- Preparation of accounts receivable reconciliations
Requirements:
- University degree in Accounting or related professional qualification
- LCCI Higher or CAT qualification will be considered as an advantage
- 2-3 years of relevant experience
- Excellent command of the English and Greek languages, both written and oral
- Proficiency in MS Office and Accounting programs
- Strong communication skills
Working Hours:
The working hours are 8.5 hours from Monday – Thursday and 6 hours on Fridays.
Monday-Thursday:
Working Schedule A: 8:00 – 8:30 and leave 18:00-18:30 with 1:30 hours break (13:00-14:30)
OR
Working Schedule B: 8:00 – 8:30 and leave 17:30-18:00 with 1 hour break (13:00-14:00)
OR
Working Schedule C: 8:00 – 8:30 and leave 17:00 – 17:30 with 30 minute hour break (13:00-14:00)
Friday:
8:00 – 8:30 and leave 14:00-14:30 without break
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Accounts Assistant with reference number 4483.
Or you can apply directly through your candidate login by hitting the APPLY button.
Payroll Officer
Our client is Consultancy Firm providing local visa, taxation, and payroll services in over 36 countries and are currently looking to recruit a payroll officer for the newly stablished offices in Paphos.
Requirements and Duties:
- Running invoice and pay function to contractors, this isn't a PAYE staff payroll and the role requires paying contractors via their companies ( Business 2 Business payment function)
- Payment of expenses and invoiced to the company.
- As the company operates on a global basis, the payments and invoices will be in multiple currencies and will require the successful candidate to have experience in a variety of currencies and able to communicate with people in different countries, both on the contractor side but also with procurement and following processes to ensure we are invoicing and paying correctly.
- The role require involvement in submitting information through governing bodies, accountants
- Te company operates across several platforms as well including Xero, Sage and will include some financial reporting as well.
- Attention to detail, checking, payment function and understanding and being able to manage payment functions at varying times is important for this role.
This position is a key hire and will report into the Financial Director who is based in the UK and who will transition more into the Paphos office over the next two years.
The position offers room to grow within the company and who can build a team around them across invoicing, contractor management etc.
Salary:
- The salary will be based on skills and experience and negotiable
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Payroll Officer with reference number 4450.
Or you can apply directly through your candidate login by hitting the APPLY button.
Electrical Engineer
Our client is a leader in the Travel Services & Aviation industry in Paphos and they are looking for an Electrical Engineer who will report to the Head of Technical Department. The main area of responsibility is the safe, cost effective and reliable maintenance and upgrades of the infrastructure and equipment in line with the preventive maintenance plan and the Company’s policies, plans and procedures.
Responsibilities:
- Maintenance contract management
- Preventive, reactive and major maintenance planning
- Project management, from inception to completion and handover to end user
- Optimization of maintenance and repair costs and processes
- Follow up and control of service provider Key Performance Indicators
- Monitoring of on energy consumption and energy management
- Participation in various tasks including electrical design, collaboration with other engineering disciplines, construction of new facilities, renovations, improvements, and upgrades
- Reporting of progress and performance on both maintenance and project activities
Requirements:
- Bachelor’s degree in Electrical Engineering
- Member of ETEK
- Minimum 3–5 years of relevant working experience
- Excellent knowledge of AutoCAD 2D
- Very good knowledge of MS Office, particularly advanced Microsoft Excel
- Knowledge of energy management
- Knowledge of AutoCAD, technical report writing, and MS Project will be considered an advantage
- Drivers’ license
Working Hours:
The working hours can be chosen:
Standard: 08:30–17:00, Monday to Friday
OR
Afternoon Off: 08:30–17:30, with one afternoon off (08:30–14:30), or 08:00–14:00 without a lunch break
Hybrid: 3 days working from the office and the remaining 1–2 days remotely
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Electrical Engineer with reference number 4422.
Or you can apply directly through your candidate login by hitting the APPLY button.
Office Administrator
For a well-established and expanding audit and accounting firm Paphos we are looking for an Office Administrator.
Responsibilities:
- Handle office’s reception, but not limited to answering and transferring phone calls, register and distribute incoming/outgoing correspondence both e mails and regular post, redirect e mails and mails accordingly
- Manage files-filing paperwork accurately
- Typing and copying documents
- Completing, submitting and following up of Social Insurance and Registrar of Companies changes/submissions/payments etc.
- Liaising with Associates and Clients
- Provide timely and efficient administrative assistance to the director and staff of the company
- Coordinate and control the required stationery and consumables of the office
- Making meetings preparations and offering coffee/tea etc
- Invoicing and monitoring of Clients’ receivables
- Other day-to day general administrative duties
Requirements:
- Relevant College or university degree (administration degree or studies related to economics/business)
- Previous experience in similar role in a Cyprus based Audit/Accounting firm will be considered as an advantage
- Some finance/ economics background
- Excellent command of the Greek and English Languages both verbal and written
- Excellent knowledge of Microsoft Word, Excel and Outlook
- Excellent organisational, communication and interpersonal skills
- Multitask abilities
- A hard working and enthusiastic outlook
- Initiative and good organisational skills for follow up
- Business awareness
- Ability to work and respond under pressure
Working Hours:
The working hours are Monday to Friday 8.00-13.00 and 14.00-17.30 except Wednesday 8.00-14.00
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Office Administrator with reference number 4389.
Or you can apply directly through your candidate login by hitting the APPLY button.
Accountant / Bookkeeper
Our client is one of the world's leading Corporate Service Providers and they are currently looking to recruit an Accountant/Bookkeeper to join their accounting team at their offices in Paphos.
Employment conditions: Full time, favorable / flexible working hours
Key Responsibilities
- Accounting and bookkeeping of client records, which can involve multicurrency accounting entries and adjustments.
- Meeting all deadlines, e.g. VAT returns preparation, VIES reporting, etc.
- General administrative duties relating to accounting work.
Job Requirements:
- Fluency in written & spoken English. Knowledge of Greek or German is an advantage.
- Excellent communication and organisational skills.
- Sound accounting knowledge and VAT handling on a local and European level.
- Ability to work up to a trial balance review level and prepare the company for an audit.
- Ability to work as part of a team and liaise with the company’s other departments.
- Strong attention to detail and confidentiality are a must.
Job Benefits:
- Salary: 2,000 gross monthly
- Modern workspace in a dynamic, business-oriented environment.
- Favorable working hours
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Accountant / Bookkeeper with reference number 4156.
Or you can apply directly through your candidate login by hitting the APPLY button.
Accountant
For a well-established and expanding audit and accounting firm Paphos we are looking for an Accountant.
Responsibilities:
- General and advanced bookkeeping duties
- Responsible for the recording of books and records in our accounting software and processing of Accounting Journals
- Actual Knowledge on compliance with Vat legislation, ability to handle relevant transactions and complete Vat returns
- Bank, Cash, Debtors, Creditors and other reconciliations
- Closing general ledger at year end and preparing Trial Balance for audit purposes
- Assist colleagues whenever necessary
Requirements:
- Holder of LCCI Higher Diploma or of equivalent University Degree in Accounting
- At least 3 years of previous accounting experience in an Audit Firm
- Business mindset, awareness and understanding of financial transactions
- Excellent knowledge of Microsoft Word, Excel and Outlook
- Fluent in Greek and English both verbal and written
- Excellent organisational, communication and team work skills
- Ability to work under pressure
- Experience in using accounting software Intelisoft, will be considered an advantage
Working hours:
- The working hours are Monday to Friday 8.00-13.00 and 14.00-17.30 except Wednesday 8.00-14.00
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Accountant with reference number 3864.
Or you can apply directly through your candidate login by hitting the APPLY button.
Auditor
For a well-established and expanding audit and accounting firm Paphos we are looking for a Senior Auditor who will be responsible for the execution of audit work and the preparation of audited financial statements with minimum supervision.
Responsibilities:
- Responsible for the execution of audit work and the preparation of audited financial statements with minimum supervision.
Requirements:
- Holder of related bachelor’s degree or professional qualification (ACCA/ACA partly qualified or qualified)
- At least 3 years of recent practicable accounting and audit experience in an accounting and audit firm.
- Excellent Knowledge of accounting and audit software programmes. (e.g.Intelisoft, Caseware)
- Excellent command of the Greek and English languages, both verbal and written.
Working hours:
- The working hours are Monday to Friday 8.00-13.00 and 14.00-17.30 except Wednesday 8.00-14.00
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Auditor with reference number 3023.
Or you can apply directly through your candidate login by hitting the APPLY button.
