Our client, a Corporate Services Company in Limassol, is looking to hire a motivated and detail-oriented Corporate Department Assistant to join their Corporate Services team. This is an entry-level position suitable for candidates who are eager to learn and develop a career in the corporate services industry.

Previous experience in corporate administration is not essential, as comprehensive training will be provided to help the successful candidate develop the necessary knowledge and skills. 

Responsibilities:

• Provide administrative support to the Corporate Services team.
• Prepare, format and maintain corporate documents and records.
• Draft and send professional emails to clients, authorities and internal departments.
• Update and maintain electronic records and databases.
• Assist with data entry and document management.
• Support the team with day-to-day administrative tasks.
• Learn corporate administration procedures and internal processes.
• Assist with Client Due Diligence (CDD/KYC) documentation and compliance requirements under supervision.
• Work closely with senior team members and support ongoing client administration.

Requirements:

• Strong organizational and administrative skills, with attention to detail and the ability to manage multiple tasks and deadlines.
• Fluent English and Greek language skills.
• Proficiency in standard office software (e.g., MS Word, Excel, Outlook) and comfort working with digital filing and database systems.
• Ability to work collaboratively in an office environment, follow procedures, and maintain confidentiality of client information.
• Previous exposure to corporate services is considered an advantage but is not required.

Working Hours: 

• The working hours are 8am to 4.30pm  or flexible until 6pm with an hour or half hour break.
• Once a week afternoon off from 2.30 or again flexible – 6 hours to be worked on the afternoon off day.
• This is an onsite role.

To apply:

Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Department Assistant with reference number 4456.
Or you can apply directly through your candidate login by hitting the APPLY button.

Our client is a Law Firm in Cyprus and they are looking for a Corporate Administrator / Junior Corporate Lawyer to join their growing professional team on a remote basis. 

Responsibilities: 

• Coordinate corporate administration consultations for legal entities across multiple jurisdictions. 
• Review, draft, and prepare a range of corporate documents.
• Communicate daily with our client network, handle enquiries, and liaise with associates to ensure timely resolution. 
• Maintain client due diligence processes during onboarding and on an ongoing basis, in accordance with applicable laws and regulations. 
• Draft service proposals, maintain client files, and follow up on outstanding tasks. 
• Correspond with counterparties, financial institutions, and service providers to support client matters and deliver timely advice. 
• Prepare and review documentation required to obtain legal advice, consultation, and support locally and overseas. 

Requirements: 

• At least 3 years’ experience in Corporate Services and/or relevant legal experience within the corporate services sector. 
• Excellent command of the English and Greek language (written and spoken). 
• Diploma in Business Administration, Economics, or a related field. A Law degree is considered a strong advantage. 
• Knowledge of banking is an advantage. 
• Computer proficiency. 
• Excellent oral and written communication skills. 
• Strong planning and time-management skills.
• Practical minded and fast resolution-oriented mindset. 

Working Hours: 

• The working hours are Monday to Friday 9:00-18:00.
• Part-time employment also can be considered.
• This is a fully remote role.
• Laptop with complete Microsoft Office package provided by the company.

To apply:

Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Administrator / Junior Corporate Lawyer (remote) with reference number 4439.
Or you can apply directly through your candidate login by hitting the APPLY button.

Our client is a Corporate Services & Business Consultancy firm based in Limassol and looking to hire a Corporate Administrator to join their team.

Responsibilities:

• Collecting and reviewing Know Your Client (KYC) documentation.
• Responsible for the necessary documentation for Company Incorporation and liquidation.
• Prepare internal documentation such as resolutions / minutes, instrument of transfer, powers of attorney and other agreements.
• Arranging for legalisation of documents (certifying officer, apostle). 
• Prepare and submit documents to relevant authorities (Registrar of Companies, Notary Public, CRMD, Tax office) or Filing Corporate changes with Registrar of Companies and following up
• Maintain various registers and databases for corporate documentation, trademarks, subscriptions and more.
• Prepare bank forms for the opening of client’s bank accounts (Corporate and personal).
• Other ad hoc duties.

Requirements:

• Relevant experience in Corporate Administration of 2-3 years.
• Knowledge of Cypriot Corporate Governance and basic tax legislation. 
• Fluent in English (written and oral). 
• Communication and team work skills. 
• AML compliance understanding. 

Benefits: 

• A competitive remuneration package is offered depending on experience and qualifications. 
• Subsidised daily lunches.

Working Hours: 

• Monday – Thursday 8:00-17:00 (1 hour lunch break) Friday: 8:00 – 14:00

To apply:

Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Administrator with reference number 4361.
Or you can apply directly through your candidate login by hitting the APPLY button.

Our client is a privately held holding and investment company based in Limassol and engaged in Green Energy, Development and Hospitality business and they are currently looking to recruit a mid-level Corporate Administrator to join the team. 

Key Responsibilities:

• Maintain a comprehensive compliance and filing calendar covering all entities across all jurisdictions — Cyprus, BVI, Cayman, and any additional jurisdictions as the portfolio evolves
• Proactively monitor all upcoming deadlines — annual returns, UBO confirmations, economic substance filings, tax registrations, licence renewals, and any other statutory obligations — and ensure all filings are completed on time without prompting
• Maintain an up-to-date corporate records database across all group entities, ensuring accuracy and completeness at all times
• Provide regular status reporting on compliance positions across all entities and jurisdictions
• Flag risks and upcoming requirements in advance, ensuring the family office is never in default or facing penalties
• Manage relationships with all external service providers — registered agents, lawyers, auditors, and banks — across all jurisdictions
• Handle all correspondence with authorities and third parties on behalf of group companies
• Coordinate and manage KYC and due diligence requirements across all group companies — including requests from banks, auditors, counterparties, and regulatory authorities
• Handle ad hoc corporate governance, structuring, and documentation requirements as they arise
• Assist with onboarding of newly incorporated entities and transitions from external service providers

Experience:

• Minimum 3–4 years of experience in corporate administration within a licensed Cyprus CSP (Corporate Service Provider), law firm, or fiduciary services firm
• Demonstrated hands-on experience with BVI companies — document preparation, registered agent coordination, and economic substance compliance
• Experience managing investment holding structures, intercompany transactions, capital calls, and fund movement documentation
• Proven ability to independently manage a portfolio of multiple entities across multiple jurisdictions simultaneously
• Experience building and maintaining compliance calendars and proactively managing statutory deadlines across multiple jurisdictions
• Experience with company liquidations and wind-down processes is a strong advantage
• Cayman Islands experience is advantageous but not essential
• Prior experience in a family office, private investment group, or similarly confidential environment is a plus

Knowledge:

• Cyprus Companies Law (Cap. 113) — thorough working knowledge
• Cyprus Registrar of Companies e-filing portal — proficient
• BVI Business Companies Act — solid working knowledge
• Cyprus AML/KYC framework and ongoing due diligence obligations
• UBO register requirements and DAC6 basics
• BVI and Cayman economic substance requirements
• Standard corporate documents across all relevant jurisdictions — articles, resolutions, registers, share certificates, powers of attorney, certificates of incumbency
• Willingness and ability to quickly acquire working knowledge of corporate requirements in additional jurisdictions as needed

Qualifications:

• University degree in Law, Business Administration, Accounting, or related field
• ICSA / CGI (Chartered Governance Institute) qualification — preferred or working towards
• CySEC AML certification — preferred
• ICPAC or Cyprus Bar Association membership — advantageous but not required

Personal Attributes:

• Proactive and self-directed — takes full ownership of deadlines and compliance obligations without needing to be reminded
• Highly organised with meticulous attention to detail across a multi-jurisdictional portfolio
• Discreet and professional — accustomed to handling confidential ownership, financial, and personal information in a private office environment
• Confident communicator — able to liaise directly and independently with lawyers, bankers, auditors, and registered agents across multiple jurisdictions
• Fluent written and spoken English — all documentation and external correspondence is in English
• Russian language skills are a practical advantage

Salary and Benefits:

• Annual salary of EUR 35,000 – 42,000 gross per annum (depending on experience ) 
• Annual bonus based on performance  
• Medical insurance
• Probation period – 6 months.
• Only candidates without work permit requirements will be considered

To apply:

Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Administrator with reference number 4339.
Or you can apply directly through your candidate login by hitting the APPLY button.