Jobs in the Administration Sector
Executive Operations Assistant
Our client is a Larnaca based company and the Director is looking to recruit an Executive / Operations Assistant who will be responsible for both personal, family and business duties.
Importantly, this role is not a typical Personal Assistant / Operations Assistant position and the successful candidate needs to be proactive and can understand any issues /tasks finding a solution, organize the process and drive this to completion independently
Key Responsibilities:
- Managing household and family matters, contractors, maintenance, pool, garden, cars, appointments and travel.
- Communication with accountants, lawyers, banks, brokers, auditors and other professionals.
- Documents, deadlines, meetings and coordination.
- Researching options, comparing them and preparing recommendations.
Key Qualities:
- Honesty, initiative, independence, strong organization skills with attention to detail, reliability, good communication and a strong solution-oriented mindset.
- Previous assistant/operations experience is welcome but not essential.
Language Skills:
- Fluent in Russian or Ukrainian and English with Greek as a very strong plus.
Location:
- Larnaca-based ( hybrid work model can be discussed)
- Occasional travel to Limassol/Nicosia.
- Housing support in Larnaca can be provided for the right candidate.
Salary & Benefits:
- Competitive salary with room to grow based on responsibility, workload and initiative.
- Potential career path to Operations Director.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Executive Operations Assistant with reference number 4425.
Or you can apply directly through your candidate login by hitting the APPLY button.
Administrative Assistant
Our client, a Group of Companies in Limassol, is looking for an Administrative Assistant.
Responsibilities:
- Administrative & Office Support:
- Provide daily administrative support to the Operations Manager, HR Coordinator, and management team.
- Schedule and coordinate meetings, appointments, conferences, and travel arrangements.
- Maintain and update the shared calendar.
- Manage filing systems (electronic and hard copy) ensuring accuracy, confidentiality, and easy retrieval. • Serve as the first point of contact for general administrative inquiries.
- Prepare, format, and distribute internal announcements, memos, and communications.
- Order and maintain office supplies, refreshments, and cleaning materials.
- Manage post office–related tasks including collection, sorting, and distribution of mail.
- HR & Employee Support:
- Assist with routine, ad hoc, and pre employment medical assessments in accordance with FTW procedures.
- Support the HR Coordinator with health insurance enrolments, employee claim forms, and termination of insurance for departing personnel.
- Coordinate and organize employee social activities, events, and monthly CSR initiatives.
- Assist with onboarding tasks and provide administrative support for new hires.
- Logistics & Compliance:
- Issue and manage port passes for employees and visitors, ensuring accurate record keeping.
- Raise Issue Notes / Work Sheets as required.
- Monitor and evaluate third party service providers, reporting any non compliance or performance concerns.
- Maintain IT equipment inventory and support basic IT related needs in coordination with the IT department.
- Manage daily visitors’ access and ensure compliance with site security procedures.
- Exercise Stop Work Authority (STOP THE JOB) if any action poses a risk to life, machinery, or company assets.
- General Operational Support:
- Coordinate with internal departments, contractors, clients, and third parties as needed.
- Support the management team with presentations, reports, and documentation.
- Perform additional tasks assigned by the Operations Manager or HR Coordinator.
Requirements:
- High School Diploma or equivalent (post secondary education is an advantage).
- Minimum 1 year of experience in a similar administrative or office support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to quickly learn and adapt to new software, systems, and digital tools.
- Clean criminal record.
- Experience in administrative support within logistics, operations, or corporate environments (preferred). Familiarity with document control, record keeping, and office management practices.
- Experience coordinating meetings, travel, and schedules.
- Basic understanding of HR processes and employee support functions (an advantage).
- Experience interacting with external service providers and monitoring service quality.
- Excellent verbal and written communication skills in both Greek and English.
- Strong organizational and time management skills.
- Ability to multitask and prioritize effectively under minimal supervision.
- Strong reporting, documentation, and presentation skills.
- High attention to detail and accuracy.
- Proficiency in handling confidential information with discretion. Problem solving skills and the ability to work proactively.
- Reliable, trustworthy, and committed to ethical standards.
- Professional, approachable, and service oriented demeanor.
- Team player with strong interpersonal skills.
- Adaptable and able to work in a fast paced environment
Working Hours:
The working hours are 07:00-16:00 Monday – Friday.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Administrative Assistant with reference number 4418.
Or you can apply directly through your candidate login by hitting the APPLY button.
Office Administrator
For a well-established and expanding audit and accounting firm Paphos we are looking for an Office Administrator.
Responsibilities:
- Handle office’s reception, but not limited to answering and transferring phone calls, register and distribute incoming/outgoing correspondence both e mails and regular post, redirect e mails and mails accordingly
- Manage files-filing paperwork accurately
- Typing and copying documents
- Completing, submitting and following up of Social Insurance and Registrar of Companies changes/submissions/payments etc.
- Liaising with Associates and Clients
- Provide timely and efficient administrative assistance to the director and staff of the company
- Coordinate and control the required stationery and consumables of the office
- Making meetings preparations and offering coffee/tea etc
- Invoicing and monitoring of Clients’ receivables
- Other day-to day general administrative duties
Requirements:
- Relevant College or university degree (administration degree or studies related to economics/business)
- Previous experience in similar role in a Cyprus based Audit/Accounting firm will be considered as an advantage
- Some finance/ economics background
- Excellent command of the Greek and English Languages both verbal and written
- Excellent knowledge of Microsoft Word, Excel and Outlook
- Excellent organisational, communication and interpersonal skills
- Multitask abilities
- A hard working and enthusiastic outlook
- Initiative and good organisational skills for follow up
- Business awareness
- Ability to work and respond under pressure
Working Hours:
The working hours are Monday to Friday 8.00-13.00 and 14.00-17.30 except Wednesday 8.00-14.00
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Office Administrator with reference number 4389.
Or you can apply directly through your candidate login by hitting the APPLY button.
Administrative Assistant
Our client, a Satellite Communication Services Company in Limassol, is looking for a proactive, highly organised Administrative Assistant to support our fast-paced, dynamic team. The ideal candidate is a confident communicator with a positive, can-do attitude, and a strong ability to manage multiple priorities with discretion, professionalism, and a high level of confidentiality.
Responsibilities:
- Provide comprehensive administrative support to the Management team.
- Manage travel arrangements for the Management team, including booking flights, accommodations, and transportation.
- Handle incoming and outgoing correspondence, emails, and calls professionally.
- Maintain and update schedules, appointments, and meetings.
- Organize and manage confidential files, records, and documents.
- Assist with basic accounting tasks, such as invoice processing, expense tracking, and data entry.
- Collaborate with team members to ensure smooth communication and workflow across departments.
- Perform other duties as assigned to support the team and company objectives.
Requirements:
- Prior experience in an administrative role is preferred.
- Basic accounting skills is an advantage.
- Ability to prioritize tasks, manage time effectively, and maintain attention to detail.
- Demonstrated ability to handle sensitive information with discretion and professionalism.
- Positive attitude, strong communication skills, and the ability to work collaboratively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and spoken English and Greek skills are essential.
Benefits:
The company is offering a salary of 1,500 – 1,700 Euros gross per month based on skills and experience x 14th salaries, plus Cafeteria Allowance of 85 euro per month and provident fund at 3% after the first 6 months of probation period.
Working Hours:
The working hours are 08:30 – 17:30, with a 1-hour of lunch break (onsite).
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Administrative Assistant with reference number 4255.
Or you can apply directly through your candidate login by hitting the APPLY button.