Personal Assistant

17 August 2019, Comments: 0

Reference: VAC-17992S
Company: Ship Management/Owning Company
Location: Limassol
Salary: Gross salary between €24.000 and €26.400 annually based on experience plus qualifications.


Job Detail
Our client, a leading Ship Manager and Ship Owner, is looking for a PA to the Managing Director who will perform secretarial and administrative duties for the Managing Director. A considerable amount of this work is confidential and involves high level of coordination and accuracy.

Responsibilities:
Acting as the Managing Director’s first point of contact: dealing with correspondence and phone calls
Managing the MD’s diary and organising meetings and appointments and controlling access to the MD
Reminding the Managing Director of important tasks and deadlines. On call on personal appointments outside normal working hours
Typing, compiling and preparing reports, presentations and correspondence
Compose and type emails and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Organising events and conferences
Liaising with staff, suppliers and clients
Organize consistent meetings with Managers and Directors and follow up on the actions agreed
To draft meeting’s agendas and take minutes, follow up on the actions agreed
Organising business trips for the Managing Director
Responsible for the daily schedule/expenses of the personal driver of the Managing Director
Carrying out specific projects and research upon request
In a nut shell to free the Managing Director’s time so that he can spend maximum time on strategic tasks

Qualifications/Skills:
BSc in Management/Business Administration
5-7 years’ work experience in a similar position, ideally in the Shipping Industry
Fluency in English and Greek both written and oral
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
Communication skills
To act with professionalism, integrity and confidentiality
Excellent Computer Skills, MS Office, Internet & Outlook Express

Gross salary between €24.000 and €26.400 annually based on experience plus qualifications.

Job Type  Permanent

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