Personal Assistant/Office Manager

14 September 2019, Comments: 0

Reference: VAC-18113S
Company: International Group of Companies
Location: Limassol, Cyprus
Salary: Attractive salary based on qualifications and experience (20K – 24K EUR Gross Annual) ,Provident Fund & Private Medical plan (After 6 month Probation Period
Job Type:  Permanent


Job Detail
Our Client, an International Group of Companies with diversified business, are looking to hire a Personal Assistant/ Office Manager for their offices in Limassol.

Reporting to the CFO, the primary responsibility for the position will be to assist the team and all visitors to the Company by handling office tasks, manage important relationships with key stakeholders , providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

The main duties :
” Act as the point of contact among executives, employees, clients and other external partners
” Manage important relationships with key stakeholders
” Provide general administrative support
” Organize and schedule meetings and appointments
” Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
” Organize office operations and procedures
” Organize the office layout and order stationery and equipment
” Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
” Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
” Coordinate with IT department on all office equipment
” Using various software, including word processing, spreadsheets, databases, and presentation software
” Provide general support to visitors and act as their host
” Handling incoming calls and other communications
” Maintain polite and professional communication via phone, e-mail, and mail
” Organize and maintain the office filing system
” Manage internal staff relations
” Ensure security, integrity and confidentiality of data
” Maintain a safe and secure working environment
” Maintain the office condition and arrange necessary repairs
” Assist in the onboarding process for new hires
” Coordinating events as necessary

The ideal candidate will have/be:
” Excellent communication skills and an upbeat attitude.
” Comfortable with computers and have a detailed understanding of the full Microsoft Office suite, excel at both verbal and written communication, should be well-organized, and be able to act without guidance. Most importantly, candidates should have a genuine desire to meet the needs of others.
” Bachelors Degree in Business Administration or other relevant field
” Warm personality with strong communication skills
” Proven office management, administrative or assistant experience
” Strong organizational, planning and time management skills
” Excellent written and verbal communication skills
” Attention to detail and problem solving skills
” Knowledge of human resources management practices and procedures will be a plus
” Computer skills and knowledge of office software packages (Word, Excel and Outlook, in particular)
” Hands on experience with office machines (e.g. fax machines and printers)
” Supplier Management
” Discretion and confidentiality
” Desire to be proactive and create a positive experience for others
” Ability to work well under limited supervision.

Remuneration:

Attractive salary based on qualifications and experience (20K – 24K EUR Gross Annual)
Private Medical plan and Provident Fund after probation period
Opportunity for career development in a global and expanding company
Modern and professional work environment

 

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