Jobs in the Shipping Sector
Quality Officer
Our client, an innovative communications company based in Limassol, is looking to hire Quality Officer who will be responsible for designing, planning, and implementing performance improvement systems that integrate quality practices in the organization. They consult with the administrative team, department managers, and other staff on quality issues and identify the best methods for procedure improvements. Performs Risk Assessment evaluations to ensure the overall sustainability and profitability of our organization. The main purpose of the Quality Officer is to be thorough and observant with an eye for detail and to help preserve our reputation by ensuring continual quality improvement within the organization.
Responsibilities:
- Ensures that the organization’s Quality Management System complies with customer requirements, ISO 9001:2015, and regulatory and statutory requirements.
- Collaborates with other departments, as applicable, for the purposes of planning and implementing other ISO standards.
- Ensures evaluation of, and reporting on, vendor quality systems.
- Performs quality assurance functions and periodical Risk Assessment and Evaluation with regard to all functions of the organization
- Manages the monitoring, measurement, and review of internal processes, especially those that affect the quality of the organization’s products, improving operational performance
- Ensure the uniformity of service quality and procedures while confirming that all team members consistently adhere to the set standards.
- Design, develop, and implement training programs, measuring their effectiveness and making sure that they are aligned with the objectives and goals of the organization.
- Creates a satisfactory working environment with other departments performing quality-assurance studies and assists with the accumulation, display, routing, and dissemination of information to appropriate stakeholders.
- Assists departments with the coordination of audit information and recommends appropriate data-gathering mechanisms, procedures, etc.
- Assists the Head of Business Processes with revisions to the QA plan.
- Establishes and implements an annual internal audit plan.
- Reports to the Head of Business Processes on the performance of the Quality Management System (QMS) (e.g., results of quality audits, corrective and preventive actions), including the need for improvement.
- Promote continual improvement of the QMS, by implementing, evaluating, and improving policies, procedures, and workflows and propose changes in support of the organization's mission.
- Is responsible for the accuracy and timely inspection/calibration of monitoring and measuring devices.
- Maintains updated knowledge of standards, regulations/laws, issues, and news with respect to product (service) quality.
- Ensure adherence to health and safety guidelines as well as legal obligations.
- Maintains good knowledge of the company’s products and services.
- Is on the lookout for opportunities for improvement and develops new efficient procedures.
- Maintains good communication and cooperation with all the departments.
- Maintains good knowledge of the company’s electronic systems and databases.
- Maintains excellent knowledge of internal procedures.
- Works collaboratively across departmental functions.
Qualifications:
- A Degree in Business or Quality Management or other related field or adequate experience in a similar position
- Some experience with internal auditing procedures
- Fluency in the English Language
- Excellent communication skills (written and oral), including active listening
- Ability to express yourself and communicate thoughts in a clear and organized manner
- Excellent knowledge of MS Office
- Computer literacy
- Analytical and critical thinking
- Ability to work autonomously
- Flexibility and adaptability to multitask and to work extra hours to meet deadlines
- Ability to work under pressure and adhere to tight deadlines.
- Excellent time management & prioritization skills
- Honesty, integrity, high work ethic and reliability
- Administrative & organization skills
- Ability to work collaboratively across departmental functions and communicate effectively with multiple stakeholders.
- Ability to handle frequent interruptions.
- Ability to maintain close attention to detail and accuracy.
- Business awareness and management skills
- In-depth understanding of quality control procedures and relevant legal standards
Working hours:
- The working hours are 8:30-17:00 Monday to Friday (onsite job)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Quality Officer with reference number 1812.
Or you can apply directly through your candidate login by hitting the APPLY button.
Sales Executive
Our client, a Group of Companies in the shipping services industry in Limassol, is looking for a dynamic Sales Executive. This is an exceptional opportunity to grow your sales career in an innovative, team orientated, fast paced and demanding environment.
Responsibilities:
- To promote the scope of activities of the Company to clients (Ship-owners and Ship managers) locally and overseas.
- Expansion of the client base of the Company.
- Maintain and build relationships with existing and new clients.
- Proactively and effectively communicate and present products and services.
- Frequent travel might be required for overseas clients.
Requirements:
- Bachelor’s degree in engineering or other related field (mechanical, electrical, etc.)
- Previous experience in sales.
- At least 3 years of experience in the Shipping Industry.
- Excellent communication skills.
- Computer literate, with emphasis on Microsoft Office.
- Fluent in English both verbal and written.
- Fluency in Russian will be considered and advantage.
Salary:
- The company is offering a salary based on skills and experience plus 13th salary, Provident Fund, and bonus as per groups policy
Working hours:
- The working hours are 08:30 – 17:30, but after office hours are not uncommon since this is a sales position (dinners etc. are part of the job)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Sales Executive with reference number 1774.
Or you can apply directly through your candidate login by hitting the APPLY button.
Shipping/Customs Supervisor
Our client, a Group of Companies in Limassol, is looking for a Shipping/Customs Supervisor. The Shipping Customs Supervisor will be the direct person in contact with the customs authorities in Cyprus. The candidate will need to co-ordinate inbound and outbound material belonging to Company and Client, including 3rd party material. The Shipping Customs supervisor will be able to ensure that shipments meet legal requirements.
The duration is for 6 months 01st October 2023-24th February 2024, with a possibility of extension depending on the operations and the needs of the client.
Responsibilities:
- To communicate with the client regarding vessel loadout / backload.
- To be the direct contact with Customs Authorities in Cyprus.
- Ownership of Shipping documents including: invoices, packing lists, AWB/BOL, Customs Documents and all related documents.
- To Liaise with Customs Clearance officer or subcontracted hauler to collect original shipping documents, process payment and collect shipment.
- Informing vessel’s agent and other internal departments of any vessel movements.
- The preparation of the Loadout Cargo Manifest and DG notes.
- Co-ordination with Health, Safety, Security, Environment and Quality (HSSEQ) department for waste collection and manifesting.
- Direct contact with Vessel Charterer regarding ETA/ETD.
- To Notify PSV Master of Berthing and Cargo operations.
- Receiving all incoming materials and tallying with shipping documents.
- To send requests and manage quotes for shipments as requested by client and or company.
- To Adhere to all the company’s Policies and applicable Procedures without fail.
- To comply with the company’s Life Saving Rules, non-compliance will attract disciplinary action.
- Attending all external and internal training as directed.
- To comply with Health, Safety, Security, Environment and Quality (HSSEQ) policies and procedures.
- To participate and contribute to the company’s SHOC program.
- To report all incidents and Near Miss directly to the Base Manager .
- To stop the job whenever an act that is about to endanger life (or asset) is about to take place.
Requirements:
- 3 years’ experience ideally within the Oil and Gas industry Freight and Customs procedures– preferable in Cyprus.
- Advanced knowledge of Microsoft Office Package.
- Holder of a clean criminal record.
- Fluent in written and spoken Greek and English language
- Must possess excellent communication skills.
- Must possess good interpersonal skills with ability to build working relations.
- Ability to organize and prioritize work to meet competing demands.
- Must posses extensive knowledge on Local Customs and Excise requirements
- Diploma in Shipping is a plus
- Able to multi-task with minimum supervision.
- Ability to work and adapt in a dynamic environment.
- Team oriented personality.
- Organized and be able to work closely with Warehouse Supervisor.
- Reliable and have an ethical mindset.
- Willing to work flexible hours including weekends and public holidays.
The rates for working overtime and on other days than Monday-Friday are the below:
Weekdays and Saturdays: x 1,5
Sundays: x 2
Public holiday: x 2,5.
Working hours:
- The working hours will be 07:00-16:00. (Monday to Friday).
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Shipping/Customs Supervisor with reference number 1769.
Or you can apply directly through your candidate login by hitting the APPLY button.
Project Manager
Our client, an innovative communications company based in Limassol, is looking to hire a Project Manager who will be responsible for the planning, execution, monitoring, and successful rollout and timely completion of technology projects for designated VIP customers of the company. This role requires strong communication, leadership, and problem-solving skills, along with a deep understanding of project management principles and practices.
Responsibilities:
- Develop and maintain comprehensive project plans, including scope, timeline, resources, budget, and risk management, to ensure successful project delivery.
- Collaborate with cross-functional teams, including engineering, sales, operations, and support, to ensure project objectives are met and deliverables are completed on time and within budget.
- Monitor project progress, identify potential risks and issues, and implement appropriate mitigation strategies to minimize their impact on project delivery.
- Establish and maintain strong relationships with stakeholders, including the VIP customer teams, to ensure their requirements are understood, and their expectations are met or exceeded.
- Provide regular status updates and reports to senior management, highlighting project progress, milestones, risks, and issues.
- Ensure project documentation is complete, up-to-date, and compliant with company and customer standards.
- Continuously improve project management processes and practices to enhance efficiency and effectiveness.
- Assist in the development and delivery of training and support materials for the VIP customers.
Qualifications:
- A degree in Information Technology, Project Management, Engineering, Business, or a related field
- At least 4 years of experience in project management, preferably in a technology or maritime industry
- Proven track record of successfully managing and delivering complex technology projects
- Foundational IT understanding, introductory technology proficiency
- Strong knowledge of project management methodologies
- Excellent communication, leadership, and team management skills
- Ability to multitask, prioritize, and manage time effectively in a fast-paced, dynamic environment
- Strong problem-solving skills and attention to detail
- Knowledge of maritime industry regulations and standards is a plus
- Project Management Professional (PMP) or similar certification is highly desirable
Working hours:
- The working hours are 8:30 – 17:00 from Monday to Friday.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Project Manager with reference number 1496.
Or you can apply directly through your candidate login by hitting the APPLY button.
Bunker/ Marine Fuel Traders
Our client is a rapidly growing company that specializes in trading marine bunker fuels across Europe, Baltics, Middle East and Asia. Their proprietary risk management and trading methodologies along with a strong ability to adapt to changing conditions has allowed them to grow into a reputable participant within the global energy complex.
They are looking to add bright, highly driven and entrepreneurial Bunker / Marine Fuel Traders to their offices in London, United Kingdom / Athens, Greece and Dubai, UAE offices. Considering both Senior and Mid-Level experienced candidates
Responsibilities:
- Delivering the company vision to the bunkering market
- Developing and growing the bunker trading arm of the business
- Back-to-back physical trading and broking of marine fuel / bunkers (VLSFO, HFO, IFO, MGO, MGO etc.)
- On-boarding prospects, building new relations and turning them into profitable trading accounts
- Responsible for own portfolio and P&L
- Manage customer portfolio with direct responsibility for negotiating and executing sales transactions from start to finish– from quoting, negotiating, confirming, delivery, and post-delivery service and support
- Be involved in day-to-day operations by analysing market trends, develop trade ideas and execute deals
- Open new and exciting markets together with the company
Requirements:
- Highly ambitious with entrepreneurial mind-set
- Well established portfolio
- Prior work experience as a bunker trader or as a trader at another physical supplier (Customer Side)
- Fast and efficient work ethic with attention to detail
- Excellent sales and analytical skills with the ability to close deals
- Additional spoken languages are highly beneficial
- Traders will be based in either the London, Greek or Dubai offices or work on setting up offices in other destinations.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Bunker/ Marine Fuel Traders with reference number 1427.
Or you can apply directly through your candidate login by hitting the APPLY button.
Maritime Technical Service Engineer
Our client, a Shipping Services Company in Limassol, is looking for a Maritime Technical Service Engineer who likes traveling. In this role the Engineer, you will get 1 – 2 months of training and travel to ports and install navigation systems on vessels. Engineers are always traveling to countries worldwide: Asia, Spain, Greece, Middle East, Africa, US, etc. We are looking for someone who can hit the ground running so it would need to be someone with experience. Specific training for our equipment will be provided
Responsibilities:
Comprehensive customer service and support (after-sales service)
Development of relationships with internal departments and external clients
Support of sales team
On-Call Service
Training of technical partners
Installation on board
Training of users
Preparation of installation plans
Handling technical reviews
Testing of equipment
Tier 1 and Tier 2 24/7 customer support
Meeting the personal KPI's
Acting in accordance with the organization's strategy and policies
Being a stimulating, cooperative and supportive team member and pro-actively contribute to the completion of the team's workload
Requirements:
Experience with NMEA is a must
Being familiar with all job-related processes as described in the Quality Management handbook
Reporting quality issues according to existing procedures to the Quality Management department Continuously assess job-related business and process risks as well as health and safety risks and report to higher management when appropriate
Experience in installing equipment would be a big plus
English, spoken and written.
Personal initiative and responsibility
Ability to work autonomously and self-reliant
Being stress-tolerant, performing steadily and effectively under time pressure
Reacting calmly towards customers under all circumstances.
Focused on continuous improvements and holds self and others accountable
Willing to learn and to travel a lot
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Maritime Technical Service Engineer with reference number 91.
Or you can apply directly through your candidate login by hitting the APPLY button.