Planned Maintenance System (PMS) Coordinator

Planned Maintenance System (PMS) Coordinator

Reference: 1877
  • Company:
  • Location: Cyprus, Limassol
  • Salary: Private medical on commencement, Provident fund after 6 months and 21 days annual leave per year
  • Job Type: Permanent
  • Job Sector: Shipping
  • Added on: Thu, 19 Oct 2023 06:31:14 GMT

Our client is a worldwide supplier of high-specification Offshore Support Vessels and a provider of full lifecycle services to the Oil & Gas industry and they are looking for a Planned System Maintenance (PMS) Coordinator to join their team based in Limassol.

The position will be assisting the Technical Department build and maintain the Planned Maintenance System (PMS):


  • Carry out tasks according to the Management System and documented procedures.
  • Maintain records and databases through filing, retrieval, retention, storage, compilation and updating.
  • Liaise with external vendors for digitization of manuals and documents.
  • Ensure data (i.e., spares, jobs, class, inventory, location and machinery planned maintenance system are accurately built, mapped and maintained in the PMS.
  • Monitor and review job frequencies, overdue jobs and defects jobs on a routine basis.
  • Ensure Service Letters are updated on a timely basis.
  • Manage the entire lifecycle in SMS including initial setup, activities and forms creation and modification, workflow changes and resolve queries.
  • Support and monitor any issues arising from the PMS.
  • Be the key driver for auditing the vessels’ PMS.
  • Verify and process management systems records produced or held by the department.
  • Ensure systems are maintained for recording non-conformities and corrective and preventive actions.  In addition, actively support the prompt implementation of corrective actions and learnings.
  • Perform general administrative duties as required.
  • Lead by example.
  • Monitor areas of responsibility and communicate any potential issues.
  • Any other reasonable duties as defined by the role and management.


  • Minimum Degree in Engineering.
  • Must have relevant experience working on planned maintenance system.
  • Prior experience in ship management or onboard ships would be preferable.
  • Good verbal and written communication skills

Competencies (Skills):

  • Good Technical knowledge about machinery and working components onboard a vessel.
  • Good Knowledge of data entry and data management.
  • Proactive with independent working skills. 
  • Flexible in work times.  May be required to work outside of normal office hours as operational requirements demand.
  • Must be able to travel.

Working Hours:

  • Mon – Fri, 8am – 5 pm with 1 hour lunch.  


  • Private medical on commencement, Provident fund after 6 months and 21 days annual leave per year

To apply:

Please send your CV to StaffMatters at and mention that you are applying for the vacancy of Planned Maintenance System (PMS) Coordinator with reference number 1877.
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